Greater St. Louis Nintey Nines
Minutes of the meeting of Saturday, 17 November 2007 at St. Charles County Airport
Present at lunch at Kilroy’s Restaurant: Kim Atkins, Teresa Camp, Jean Murry, Jan Pocock, Libby Yunger. Present at the meeting: Teresa Camp, Jean Murry, Jan Pocock, Sally Siebe, Libby Yunger
The meeting was called to order at 1:25 pm by Chairman, Sally Siebe. The minutes were read and accepted. The treasurer’s report was received from Martha Norman.
Old Business:
1) Sally Siebe gave a brief summary of her attendance at the Ninety-Nines International meeting in September.
New Business:
1) We decided not to accept an offer from the History Museum in Forest Park for “buy one get one free” vouchers to the City of Flight exhibit.
2) The deadlines for submission of material for the electronic Waypoint are:
Dec 1 for the January issue
March 1 for the April issure
June 1 for the July issue
Sept 1 for the October issue
Send of e-mail articles to Sally Siebe by those dates.
3) Applications for the AE Scholarships are due 1 December.
4) Pam Held did not renew her membership in the Ninety-Nines. Motoya Yamada transferred to the Ambassador Chapter.
5) The Christmas Luncheon will be at the Veranda Restaurant on Saturday, December 15 at 11 am. We will have the private room and will order from the menu and pay individually.
Amendments to the Standing Rules:
The amendments that were drawn up by Martha Norman and sent with the Newsletter in September, October, and November were discussed. Amendments 1 and 2 were unanimously accepted. Amendment 3 was tabled.
STANDING RULES OF THE GREATER ST. LOUIS CHAPTER, NINETY-NINES, INC.
1. MEETINGS (Paragraph 1)
Unless otherwise notified in the Chapter Newsletter, meetings will be on the third Saturday of each month, or as published in the Handbook. The time and place of the meeting as well as the time and place of any associated activity (ie. lunch), if not an integral part of the meeting (ie. Officer Installation Luncheon), will be included in the Newsletter.
Teresa Camp moved that we adopt this amendment as written, Jan Pocock seconded, and the motion was unanimously approved.
2. AMENDMENTS (New Paragraph to go after Section ELECTIONS and before Section OFFICER DUTIES)
These Standing Rules may be amended at a regular meeting of the membership by a majority vote of the members in good standing present. The proposed amendments shall be submitted to all members at least thirty-days prior to the meeting. Members may vote by mail or e-mail as defined in Article X, Section 2, Item B, Paragraph 2 of the Bylaws of the Greater St. Louis Chapter of the Ninety-Nines, Inc.
Teresa Camp moved we adopt this amendment as written, Libby Yunger seconded and the motion was unanimously approved.
3. EXPENSES (Paragraph 2 and make current paragraph 2 be paragraph 3.)
To encourage participation in the International Annual Meeting and in North Central Section Meetings, the Chapter Chairman or any one member in good standing who is giving a formal presentation at the meeting, may be named "Official Delegate" of the Chapter and may, in that capacity, request payment of the meeting registration fee from the Chapter treasury. It is understood that the named delegate is personally responsible for all other meeting related expenses including, but not limited to: travel, lodging, meals and entertainment. The naming of the "Official Delegate" will be done by vote of Chapter members in good standing at a Chapter meeting. That Chapter meeting shall be no earlier than the meeting preceding the "early" registration deadline of the event to be attended. The delegate and event must be entered into the minutes of that meeting. The "Official Delegate" will be named for only one meeting at a time. The "Official Delegate" must attend the business meeting and report to the Chapter at the next scheduled Chapter meeting. Her attendance at the specified meeting and a summary of her report will be entered into the minutes of the Chapter meeting following the event. Registration fees granted by the Chapter to the "Official Delegate" will be refunded to the Chapter in the event she can/does not attend the meeting.
It was unanimously agreed to table this amendment. The amendment is unnecessary since the Standing Rules already provide a mechanism for reimbursing expenses that a majority of the membership deems appropriate. Over the past three months, members have expressed concern that the Chapter does not have the funds to name “official delegates” nor should it send such a delegate to most meetings. In the rare event that a member merits attendance at a meeting and cannot attend without financial assistance from the Chapter, it is most appropriately handled as an individual request to the membership.
The meeting was adjourned at 2:30 pm.
Respectfully submitted,
Libby Yunger, Secretary
Friday, November 30, 2007
Newsletter - November 2007
Greater St. Louis Ninety-Nines Newsletter
November 2007
November meeting: Saturday, November 17
St Charles County Airport
6390 Grafton Ferry Rd
Portage des Sioux, MO 63373
10 am (approx) – Visit the CAF Museum and hangar
11:30 am – Lunch at Kilroy’s Restaurant in the airport terminal buildingt
1:00 p.m. – Meeting in the terminal building lounge
Please bring nonperishable food items to the meeting for the Circle of Concern. Gussie Freese is collecting these items in November this year because our Holiday luncheon is later in December than usual.
Amendments:
Martha Norman has asked that we consider the following amendments to the Chapter By-Laws (the changes are either bolded or in red). We did not discuss these amendments at the October meeting, so I am including them again with this newsletter for discussion and vote at the November meeting:
STANDING RULES OF THE GREATER ST. LOUIS CHAPTER, NINETY-NINES, INC.
1. MEETINGS (Paragraph 1)
Unless otherwise notified in the Chapter Newsletter, meetings will be on the third Saturday of each month, or as published in the Handbook. The time and place of the meeting as well as the time and place of any associated activity (ie. lunch), if not an integral part of the meeting (ie. Officer Installation Luncheon), will be included in the Newsletter.
Reason: This is so that any one interested in being at the meeting, but does not wish to attend the associated activity, for whatever reason, can make the choice to do so. If the program for that meeting is an "all day" activity, she can be at the meeting without the expense of time/participation on an activity that may not be of her special interest or inclination.
2. AMENDMENTS (New Paragraph to go after Section ELECTIONS and before Section OFFICER DUTIES)
These Standing Rules may be amended at a regular meeting of the membership by a majority vote of the members in good standing present. The proposed amendments shall be submitted to all members at least thirty-days prior to the meeting. Members may vote by mail or e-mail as defined in Article X, Section 2, Item B, Paragraph 2 of the Bylaws of the Greater St. Louis Chapter of the Ninety-Nines, Inc.
Reason: A means to change the Standing Rules needs to be defined so that there is an organized and ordered means to keep the Standing Rules current and applicable to present day needs. This will keep the membership informed and give them a means to voice their opinion. The time frame is such that they will be able to consider the question at hand and be able to cast their vote on the subject(s) at hand.
3. EXPENSES (Paragraph 2 and make current paragraph 2 be paragraph 3.)
To encourage participation in the International Annual Meeting and in North Central Section Meetings, the Chapter Chairman or any one member in good standing who is giving a formal presentation at the meeting, may be named "Official Delegate" of the Chapter and may, in that capacity, request payment of the meeting registration fee from the Chapter treasury. It is understood that the named delegate is personally responsible for all other meeting related expenses including, but not limited to: travel, lodging, meals and entertainment. The naming of the "Official Delegate" will be done by vote of Chapter members in good standing at a Chapter meeting. That Chapter meeting shall be no earlier than the meeting preceding the "early" registration deadline of the event to be attended. The delegate and event must be entered into the minutes of that meeting. The "Official Delegate" will be named for only one meeting at a time. The "Official Delegate" must attend the business meeting and report to the Chapter at the next scheduled Chapter meeting. Her attendance at the specified meeting and a summary of her report will be entered into the minutes of the Chapter meeting following the event. Registration fees granted by the Chapter to the "Official Delegate" will be refunded to the Chapter in the event she can/does not attend the meeting.
Reason: To define who is eligible for compensation to attend meetings and which meetings they may be compensated for. Since there now is a precedent set, a definition must be determined.
November 2007
November meeting: Saturday, November 17
St Charles County Airport
6390 Grafton Ferry Rd
Portage des Sioux, MO 63373
10 am (approx) – Visit the CAF Museum and hangar
11:30 am – Lunch at Kilroy’s Restaurant in the airport terminal buildingt
1:00 p.m. – Meeting in the terminal building lounge
Please bring nonperishable food items to the meeting for the Circle of Concern. Gussie Freese is collecting these items in November this year because our Holiday luncheon is later in December than usual.
Amendments:
Martha Norman has asked that we consider the following amendments to the Chapter By-Laws (the changes are either bolded or in red). We did not discuss these amendments at the October meeting, so I am including them again with this newsletter for discussion and vote at the November meeting:
STANDING RULES OF THE GREATER ST. LOUIS CHAPTER, NINETY-NINES, INC.
1. MEETINGS (Paragraph 1)
Unless otherwise notified in the Chapter Newsletter, meetings will be on the third Saturday of each month, or as published in the Handbook. The time and place of the meeting as well as the time and place of any associated activity (ie. lunch), if not an integral part of the meeting (ie. Officer Installation Luncheon), will be included in the Newsletter.
Reason: This is so that any one interested in being at the meeting, but does not wish to attend the associated activity, for whatever reason, can make the choice to do so. If the program for that meeting is an "all day" activity, she can be at the meeting without the expense of time/participation on an activity that may not be of her special interest or inclination.
2. AMENDMENTS (New Paragraph to go after Section ELECTIONS and before Section OFFICER DUTIES)
These Standing Rules may be amended at a regular meeting of the membership by a majority vote of the members in good standing present. The proposed amendments shall be submitted to all members at least thirty-days prior to the meeting. Members may vote by mail or e-mail as defined in Article X, Section 2, Item B, Paragraph 2 of the Bylaws of the Greater St. Louis Chapter of the Ninety-Nines, Inc.
Reason: A means to change the Standing Rules needs to be defined so that there is an organized and ordered means to keep the Standing Rules current and applicable to present day needs. This will keep the membership informed and give them a means to voice their opinion. The time frame is such that they will be able to consider the question at hand and be able to cast their vote on the subject(s) at hand.
3. EXPENSES (Paragraph 2 and make current paragraph 2 be paragraph 3.)
To encourage participation in the International Annual Meeting and in North Central Section Meetings, the Chapter Chairman or any one member in good standing who is giving a formal presentation at the meeting, may be named "Official Delegate" of the Chapter and may, in that capacity, request payment of the meeting registration fee from the Chapter treasury. It is understood that the named delegate is personally responsible for all other meeting related expenses including, but not limited to: travel, lodging, meals and entertainment. The naming of the "Official Delegate" will be done by vote of Chapter members in good standing at a Chapter meeting. That Chapter meeting shall be no earlier than the meeting preceding the "early" registration deadline of the event to be attended. The delegate and event must be entered into the minutes of that meeting. The "Official Delegate" will be named for only one meeting at a time. The "Official Delegate" must attend the business meeting and report to the Chapter at the next scheduled Chapter meeting. Her attendance at the specified meeting and a summary of her report will be entered into the minutes of the Chapter meeting following the event. Registration fees granted by the Chapter to the "Official Delegate" will be refunded to the Chapter in the event she can/does not attend the meeting.
Reason: To define who is eligible for compensation to attend meetings and which meetings they may be compensated for. Since there now is a precedent set, a definition must be determined.
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